Zoom (teleconferencing)

Zoom

Zoom is UCLA's video and audio conferencing solution. Zoom offers many features including voice and video conferencing, screen sharing, and co-annotation, and provides the ability for instructors who host to record, and configure breakout sessions. 

  • Zoom accounts are free and automatically set up for instructors if they log into

https://ucla.zoom.us/ with their BOL UCLA login.

Important Access Note: Before you can add a Zoom meeting to a CCLE site, you will need to activate your Zoom account by logging in via UCLA’s SSO.  Go to: https://ucla.zoom.us/ and click on the First Time User? Log In button, then login with your UCLA logon id and password. You can now access the Zoom activity within CCLE. 

If you have never logged into Zoom before, choose the “Login with SSO” option when prompted. When asked for the SSO site URL, enter https://ucla.zoom.us and login with your UCLA SHIB account.  Note that Zoom requires a software download, an option that is provided when you first attempt to create or join a meeting.

Adding a Meeting to a CCLE page

To add a Zoom meeting to a CCLE page, follow the same steps as adding any other activity.  Turn editing on, click on “Add an Activity or Resource”, and select “Zoom meeting”. From the settings screen you can:

  • Set the date, time, and duration of the meeting

  • Enable the meeting to recur on multiple occasions (useful for weekly office hours)

  • Enable a password to access the meeting

  • Enable/Disable Host and Participant video

  • Enable audio options and other features

  • Enable grading options

Click “Save and return to course” to save the meeting to your CCLE page

Hosting your Meeting

To Launch your meeting, simply click on the meeting you created, then click “Start Meeting” (if you enabled participants to be able to join before host, you may need to click on “Join meeting”, as the meeting may have already begun). A new window will popup, prompting you to start the Zoom software, or to download it, if you have not already done so.  Click the “Launch Application” button to begin the session. Note: the “basic” Zoom license has a 40 minute limit for meetings with more than two participants (can host up to 300). There is no limit for one-on-more meetings.

In-meeting Functions

Once you launch your meeting, a new meeting window will pop up. The main meeting window displays 1.) the current video feed of whoever is speaking, or 2.) the computer screen of the active participant, if Screen Share is enabled. Options along the bottom toolbar allow you to:

  • Mute: mute your own or (if you are the host) participants’ audio feed

  • Start Video: enable/disable your video output

  • Invite: invite additional users outside of the members of your CCLE site to participate in the meeting

  • Manage Participants: opens a pop-up window listing all participants. From here, you can mute participants, disable video, prevent other participants from sharing their screens, and lock the meeting so no new participants can enter.

  • Share Screen: allows you to either share your full desktop, or only specific windows

    • Shared Screen Features: Once you have shared your screen you can annotate the screen using the “Mouse”, “Draw”, “Spotlight”, and “Clear” functions.

    • The host can choose to disable participant annotations if desired (this option can be found under the “More” drop down box)

    • You can also share any iPhone/iPad using iOS mirroring

  • Chat: allows you to text chat with either specific participants or with the entire group in a separate window

  • Record: enables/disables the ability to record the meeting (can be disabled in your account)

  • Share: share any content, including video clips with audio

  • Breakout Rooms: activate video breakout rooms for small groups (useful for assigning collaborative exercises to students)

Zoom as an Instructional Tool

Instructional purposes. Some of these include:

  • Weekly recurring virtual office hours

  • Lecture recording

  • Project collaboration

  • Recording review sessions

  • Recording live oral exams/quizzes for language courses

  • Group editing/peer review of documents using screen share

How to Hold Online Virtual Office Hours

Zoom is an easy way to hold weekly office hours online. This can be done simply by enabling the meeting to recur on multiple occasions. First, you have to add a Zoom Meeting on your CCLE page (see above). From the setting screen for Zoom, you must check off the “Recurring” option, which will allow you hold your weekly meeting on the specific day and time that you want.

If you wish to ensure that office hours are held one-on-one between you and a student, you have the option to enable a Waiting Room on your Zoom account. First, go to https://ucla.zoom.us and login as usual, then click on Launch Zoom to start the application. In the upper corner of your Zoom screen you will see a small black gear icon labeled Settings. Click on the Settings icon and at the bottom of the page titled General is a blue link that says Enable Advanced Features. 

Click on the Enable Advanced Features link  and then scroll down until you see the option Waiting Room. As a default, this option in Zoom is turned off. Switch it to be on, it should change from gray to blue. Now when students join your recurring office hours, they will enter a waiting room and will wait there until you approve them to enter the meeting. 


Zoom Outside of CCLE

You can also use Zoom outside of CCLE.  Simply go to https://ucla.zoom.us, login as usual, and start your Zoom application.  A window will prompt you to start a meeting, schedule a meeting for a future date, or join a meeting already in progress. You can invite participants from within the application, either by email, by IM, or by sending them your Zoom Meeting ID number, which they can input into their own Zoom application and join on their end.

  • Zoom accounts are free and automatically set for instructors if they log into

https://ucla.zoom.us/ with their BOL UCLA login.

Further Documentation on Zoom