Student Admin

HumTech (Humanities Technology) is seeking an undergraduate part-time Student Admin (10 hours./week at $15.00/hour). This person will provide support to the Administrative Manager and assist with the day-to-day office operations. This includes, but is not limited to, purchasing and processing PO’s/reimbursements, financial reconciliation, file organization and management, data entry, office organization, event coordination, and ad hoc special projects. In this role, you will learn how a UCLA business office functions while also learning various valuable and transferable administrative skills.

Currently, the department is working 100% remotely. This job will be remote until it is safe and UCLA returns to campus. This job may require ad hoc on campus work if allowable in the 2021-22 Academic Year.

This position will start as soon as possible and continue at least until June 2022, but has the opportunity to continue in Summer 2022 and in the 2022-23 Academic Year.

Duties include, but are not limited to:

  • Processing PO’s and reimbursements on UCLA BruinBuy/Contacting vendors for goods/services, etc.
  • Submitting paperwork to Accounts Payable and other offices/vendors
  • Data entry (i.e. budget sheet) and reconciliation
  • Research policies and procedures
  • Filing paperwork (digitally and in-person if we return to campus)
  • Scanning and archiving files digitally on a shared Box folder
  • Organizing supply closets/Ordering supplies (if we return to campus)
  • Assisting with Department Events (i.e. catering, organizing materials for events) (if we return to campus)
  • Special Projects, as needed (i.e. updating processes how to’s, creating and organizing filing systems, updating name templates)
  • Meetings with supervisor

In this role, you will gain skills in:

  • UCLA Bruinbuy system.
  • UCLA Travel Express system.
  • UCLA Purchasing and Financial Policies/Procedure interpretation and understanding.
  • Office operations.
  • Time management, problem-solving, and record-keeping.
  • UCLA Box, Microsoft Office, and Google Suite.


  • Must be reliable/timely.
  • Must be detail oriented and organized.
  • Excellent verbal and written communication skills.
  • Have a willingness to learn new skills.
  • Ability to be resourceful, to prioritize, and to work on tasks with minimal supervision.
  • Ability to work cooperatively in a team environment and independently.

Preferred, but not required:

  • Experience working with UCLA Bruinbuy system.
  • Experience working with UCLA Travel Express system.

How to apply:

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